MEETING ROOM
Digital ecosystems for collaborative workspaces
We design Meeting Rooms that integrate AVC hardware, software and automation solutions to physical environments, dedicated to sharing, collaboration and comparison.
Decision Room, Meeting Room, 3D Data Visualization & Digital Signage Systems
The Emilia-Romagna Region, for its headquarters at Via Aldo Moro 44 in Bologna, expressed the need to create a Data Driven Decision Room to offer regional operational structures a new and innovative way to interact with the large amount of data available, make complex decisions with the help of 3D Data Visualization, and support administrative actions through easily comprehensible dashboards and images.
Additionally, the room should function as a meeting room, allowing remote participants to effectively join meetings, and feature an experiential pathway outside to ideally guide visitors to the Decision Room.
We were tasked with the Executive Design of the internal and external environments involved in the Digital Signage system and the subsequent technological and multimedia setup.
The integration of functionality with aesthetics was the project's driver: the Data Driven Decision Room at Via Aldo Moro 44 not only has an operational/decision-making nature but also serves as a representative room for hosting events with foreign delegations and operational meetings of the Regional Council in plenary session.
Thus, in addition to being a highly technological project, our P.M.s focused on high-level System Integration, able to integrate all devices into the room's impressive aesthetic, engaging with the furnishings and embedding systems within them.
The final result is a multifunctional Digital Workspace, where audio and video devices interact with the room design, creating a successful synergy. The entire technological infrastructure was designed to ensure maximum openness to AV and network industry standards, along with a high level of security and confidentiality in data management and transmission.
The Data Driven Decision Room of the Emilia-Romagna Region has multiple uses, manifested through multi-purpose devices that, skillfully integrated, contribute to the room's typical multifunctionality.
The room's visualization and interaction system consists of a 98” 4K multi-touch Dual-Display integrated at the back of the room, certified for continuous use 24/7, and a 65” interactive Display embedded in the top of the Executive Table at the center of the room.
The displays interact with the HDMI Video Matrix featuring an 8x8seamless video wall scaler and the presentation and content sharing system, enabling all meeting participants – both in-person and remotely – to easily and in real-time share documents, files, and folders, regardless of the type of device used (PC, iMac, Tablet, or Smartphone).
The selected audio system comprises two slim line array speakers with 8 x 1.5” full-range drivers, positioned on either side of the main visualization and interaction system, and ceiling-integrated ambient microphone arrays.
For the client, it was crucial that the audio met the highest standards in terms of speech intelligibility, sound clarity, and sharpness. Therefore, an 8x8 DSP matrix was chosen to complete the audio infrastructure, preventing performance degradation even under heavy audio signal use.
The videoconferencing function is managed by a UHD 4K room codec, which natively supports major cloud video services without the need for a PC and features advanced group framing and speaker tracking functions to ensure a realistic remote videoconferencing experience, comparable to in-person meetings.
Completing the room's technological infrastructure is a capture system with three PTZ cameras, including one counter-field camera, to enable the room's multifunctionality as mentioned.
To ensure the necessary operational privacy, all glass walls, including doors, are equipped with a Switch Glass system: at any time, using a Triatic command, it is possible to obscure the glass and make ongoing operations inside the room invisible to external viewers.
Rounding out the setup is a Digital Signage & Wayfinder system along the corridor leading to the room, consisting of two Ultra HD displays, 65” and 88” 32:9 ultra-stretched respectively, equipped with dedicated software capable of supporting a dynamic content schedule operating continuously 24/7.
Beyond the physical concept and design of the room, the core of the setup undoubtedly lies in the software applications present within the room and their ability to make information and large amounts of data immediately accessible in a simple and intuitive manner, while also enabling videoconferences of comparable quality to in-person meetings when the room is used as a meeting room.
With Touchviewer, in its Enterprise version, users have a suite of tools for 3D Data Visualization centered around an intuitive and user-friendly User Experience.
By directly interacting with the multi-touch and multi-user display systems in the room, data and information from the system's back-end can be brought into view.
This information is translated into dashboards, numbers, and images, creating visually immediate contexts.
The software interface allows users to zoom in on graphs, view second-level menus, and access specific information with a simple touch on the displays, revealing further insights and hidden relationships.
All displayed graphs, documents, and data can be annotated, highlighted, underlined, and shared through the Real-time Collaboration function with other stations, even remotely.
The entire room and all devices therein are managed by Triatic, the Control&Automation software platform, which has been customized based on the client's look&feel and whose back-end and front-end have been programmed according to the client's specific requirements, with personalized graphics and specific usage scenarios.
Within the Data Driven Decision Room, Triatic operates in multi-user and multi-device mode and can manage multiple connected clients and different environments within the same building (multi-room), keeping the communication of various sites separate.
For the project's specific requirements and to ensure the appropriate level of security, Triatic has been configured to use a TLS encryption protocol to guarantee high communication security.
Thanks to Triatic, Emilia Romagna Region users can also conduct videoconferences directly via iPad with all currently available platforms without additional apps and recall specific use cases through custom preset environmental scenarios based on the region's specific needs.
To minimize potential installation issues, the major systems provided were tested and pre-commissioned at our labs, ensuring optimal functioning.
Upon completion of the setup, detailed configurations and AV calibrations, the digital ecosystem was subject to commissioning and functional testing of the specific software platforms involved.
Users were trained through dedicated training sessions on using the room and the first level of intervention in case of malfunctions: Triatic allows for controlling and monitoring the status of all connected devices and executing primary actions such as restarting, shutting down, etc., of individual machines if necessary.
Completing the provided services, Touchwindow's NOC is always available to the client via a dedicated web-accessible ticketing system.
A complex and complete room from a technological standpoint and, at the same time, easy to manage by the personnel, thanks to specific tools provided to the client.
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